Development & Outreach Associate

Storefront for Art and Architecture
The Development & Outreach Associate supports Storefront’s Director of Strategic Development and Executive Director in all fundraising and communications activities for the organization. In terms of development, the position supports the organization’s major areas of funding, including institutional and foundation giving, membership development (corporate and individual), special events, and earned income. The position also supports all public outreach conducted by the organization, including email and print communications, website maintenance, social media channels, media relations, internal and external events and public appearances, and publications. Creative thinking and problem solving are essential skills for employees of Storefront.
Outstanding written communication skills, including drafting content, editing, and proofreading in English. Proficiency in other languages is a plus.
Excellent interpersonal skills and ability to interact with diverse individuals and groups.
Strong organizational and time­ management skills with impeccable attention to detail.
High energy, creative thinking, and team­-player attitude.
Proficient with Microsoft Office applications, CRM and database software, website and social media channels, and basic HTML (preferred)
Knowledge of Adobe Creative Suite (Photoshop, InDesign, Illustrator), and/or Powerpoint/Keynote. Other presentation applications is a plus.
Comfort working in a fast-­paced environment that changes regularly based on programming.
The ideal candidate will be a dynamic and curious culture-­lover with a knowledge and understanding of art and architecture. The candidate should be able to simultaneously work on excel documents and editorial content for social media posts with equal passion. S/he will be brilliant, quick, flexible, team-­oriented, affable, and well­-rounded.
The candidate will have excellent interpersonal skills and will be able to quickly develop appropriate relationships with Storefront members, corporate sponsors, the press, and the Board of Directors, among other audiences. S/he will have strong negotiation skills, as well as superior verbal and written communication skills. S/he will have an entrepreneurial spirit and a demonstrated ability to think creatively in order to achieve communications and development goals. Ideal candidates will hold a Bachelor or Masters degree in a related field, with knowledge and/or interest in management and arts administration in non­profit environments.
Institutional and Foundation Giving
Draft and edit content for grant applications along with document preparation and general support
Assist in development and maintenance of grant calendar
Draft, edit, and prepare documents for final reports
Acknowledge successful grant applications
Maintain files of all grant applications and materials
Research prospective grants and carefully maintain records in organizational database
Membership Development (Corporate and Individual)
Maintain and update a current list of members and ensure proper listing and acknowledgment of all donors
Manage member correspondence
Proactively assist in the solicitation of new members
Conduct prospect donor and member research and develop innovative ideas and strategy for the solicitation of new individual and corporate members
Prepare, execute, and oversee annual appeal mailings
Develop and maintain membership events calendar
Coordinate planning and execution of all membership events
Ensure all membership benefits are fulfilled
Solicit renewals of Storefront membership, including preparation of renewal letters on an ongoing basis
Conduct up-to-­date research and reports regarding potential improvements, changes, or needs regarding the structure and content of the organization’s multi­level membership program
Maintain and manage Storefront’s database system to track and acknowledge gifts, donor histories, and profiles
Research prospective donors and carefully maintain their records in the organization’s database
Prepare and send acknowledgment letters for all contributions in a timely manner, including contributions made by cash, check, credit card, and online
Special Events
Coordinate with Director of Strategic Development in planning, execution, and evaluation of all special events, including Storefront’s Membership Dinner, Critical Halloween, Spring Benefit, and all membership events
Oversee and secure online presence of all events
Assist Director of Strategic Development in public relations and outreach for special events
Assist in the coordination and implementation of proactive outreach strategies targeted towards existing and new potential event sponsors interested in the fields of art and architecture
Process credit card payments for ticket/sponsorship purchases
Track all income received through special events and ensure all gifts are properly acknowledged
Coordinate staff efforts and roles for all events; draft and distribute logistics memos to all staff and interns prior to events
Solicit in­-kind donations for all events
Assist in the planning of cultivation and stewardship events, including  exhibition openings, post­-opening dinners, and donor receptions
Create and present evaluations and analysis of all events
Earned Income
Manage Storefront’s online auctions, competitions, and subscription platforms
Process all online book sales and work with Storefront’s Gallery Manager to drive in­-gallery book sales
Manage gallery and space rental requests
Prepare invoices for outstanding pledged income
Maintain development files, records, and archive
Maintain inventory of all artwork available for sale in Storefront’s collection
Track contributions for fiscal sponsorship and work with Storefront’s Bookkeeper to ensure funds are distributed monthly
Make recommendations to the Director of Strategic Development and Executive Director on additional ways to secure earned income
Email and Print Communications
Coordinate the design, production, and dissemination of Storefront’s newsprints and e­blasts
Work with the curatorial department to edit curatorial statements, exhibition descriptions, and other programmatic texts for print and electronic materials
Analyze web and email stats quarterly, and generate full reports and evaluations to be reviewed by the Director Strategic Development and presented to the Communications Committee
Website Maintenance
Serve as webmaster and editor of Storefront’s website
Social Media Channels
Develop daily social media outreach statements and mentions
Maintain social media calendar
Media Relations
Manage press tracking and press archiving
Serve as primary liaison for press requests (images, captioning, curatorial quotes, etc.)
Internal and External Events and Public Appearances
Work with the Associate Curator and Gallery Manager to coordinate the documentation of all Storefront exhibitions, events, and programs, ensuring all programs are photographed digitally, videotaped, and live­streamed
Assemble informational/institutional packets for events and meetings
Develop and maintain lists of existing and potential public appearances, conference, and opportunities for Storefront’s external engagement
Promote and drive sales of Storefront publications
Coordinate the arrival and sales of books for book launch events
Maintain inventory of books with Gallery Manager
Arrange book sales at Executive Director’s lectures
Executive Support:
Board Liaison
Work with Executive Director and Director of Strategic Development to prepare materials for board meetings, including agendas, minutes, and financial and programmatic reports
Schedule board meetings, board committee meetings, and coordinate attendance considering various individual schedules
Assistance to the Executive Director
Assist the Executive Director in managing and maintaining the schedule of lectures, events, and projects
Hire and manage all Development and Communications interns; supervise departmental assistants, interns, and other team members as required
Participate in development planning and strategy meetings
Manage overall office (ordering office supplies, keeping the space organized, etc.) and events (ordering wine, snacks, etc.)
Represent and promote the mission and vision of Storefront to the public
Attend programs and events as required
Other duties as assigned
This is a paid full-time position. Salary is commensurate with experience. Attendance at off-site, evening, and weekend events and programs is expected. To apply, please email a single PDF document (maximum 5 MB) including a cover letter, resume, writing samples to with the subject line “Development & Outreach Associate.”
New York, NY
Due Date: 
Thursday, May 24, 2018
Posted by Mary.Fichtner on April 26, 2018 - 2:36pm