Finance Manager

Organization: 
AIA Seattle

AIA Seattle is one of the largest architectural associations in the US, with an inspiring community of members who are passionate and engaged in our changing city. AIA Seattle is seeking a Finance Manager to oversee and manage finance and accounting functions for:

AIA Seattle, a medium-sized 501c6 professional membership organization with an annual budget of $1.5 million and a staff of 13
Design in Public (DiP), a small 501c3 charitable organization and strategic initiative of AIA with an annual budget of $250,000 and no staff; and
Center for Architecture & Design (CfAD), a simple LLC that manages the finances of our real estate asset and its tenants.
 

Essential Responsibilities
 

Financial Management

  • Develop and manage financial and accounting systems to promote fiscal responsibility and improve financial decision-making
  • Staff and manage AIA Seattle’s Finance Committee
  • Lead creation of annual budgets (AIA, DiP and CfAD) with board and staff
  • Work with Finance Committee to establish and adhere to financial management policies
  • Prepare quarterly financial reports for boards and staff
  • Manage reserve funds and investments
  • Complete AIA Seattle’s annual review or audit with independent accountant
  • Identify organizations’ insurance needs and manage insurance procurement and renewals

Accounting

  • Manage day to day accounting functions
  • Perform in-house accounting functions, with support of Membership & Development Coordinator
  • Perform general ledger, payroll, accounts payable, and accounts receivable functions in accordance with GAAP
  • Maintain adequate financial records
  • Conduct daily cash management and banking transactions, including administration of online financial accounts
  • Monitor income and expenses in relation to budgets, and provide financial statements to staff on request
  • Develop, implement and maintain internal control systems to safeguard the organizations’ assets
  • Manage semi-monthly payroll
  • Manage integration of payment process across all platforms

Compliance

  • Ensure compliance with financial, legal and labor regulations and requirements
  • Prepare and file monthly and quarterly taxes and annual non-profit filings for AIA and Design in Public
  • Communicate essential labor law information to supervisors and staff

Benefits and Operations

  • Assist Management Team in identifying employee benefits providers, manage and administer employee benefits programs, and onboard new employees to the organization’s benefits and payroll programs
  • Monitor employee time tracking and PTO accruals
  • Provide insurance documentation as needed for events
  • Manage depreciable assets and computer hardware rotation schedule

Job Skills and Attributes

  • Integrity
  • Confidential, conscientious and transparent in communication of data
  • Detail-oriented with a high degree of accuracy in work
  • Strategic thinker who seeks systems solutions
  • Knowledge of financial planning and reporting, taxation, and budgeting issues in the non-profit sector
  • General understanding of legal reporting requirements and human resources regulations as they apply to a non-profit
  • Competent use of Office 365, particularly Excel spreadsheets, and Sage and Quickbooks accounting software

Job Qualifications

  • Requires Bachelor’s degree or equivalent, preferably in accounting, finance or related field
  • 5+ years of related experience in a non-profit setting

About Us

AIA Seattle offers a competitive salary and benefits package. We are a small office that supports flexibility, creativity, leadership and the professional development of all our staff. We actively seek applicants with a range of backgrounds, viewpoints and work styles. One of our organizational goals is to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and non-binary people. Through all our programs and processes, we are working to value and promote diversity. We provide equal employment opportunities to all individuals. If you would like accessibility accommodations during the job application process, please contact us directly.

To Apply
Send a pdf of your letter of interest and resume to  meganh@aiaseattle.org, subject line: Finance Manager, no later than February 7. Please no phone calls or enquires.

Location: 
Seattle, WA
Due Date: 
Wednesday, April 29, 2020
Category: 
Job
Posted by Mary.Fichtner on January 30, 2020 - 12:34pm